commercial relocation

How to Choose the Right Moving Company for Upcoming Office Relocation

Categories: CommercialMoving Tips

So, you are looking for a reliable commercial moving company as your business is relocating to a different location?

If yes, then, before making any final decision regarding the moving company, there are several factors that you should consider seriously to avoid any mishap or any possible incident. 

Either you are moving intrastate, interstate, or internationally, the best practice is to know the nature of different types of moving companies first, and then choose the right one for you based on old customer reviews, recommendations by your friend and family, the company’s reputation, and yes, most importantly based on your own requirements.

The first thing you need to do before opting for a moving company is to check whether they are licensed under the U.S Department of Transportation (U.S. DOT), and insured or not.

Moreover, you can also view a complaint history of the company in the U.S DOT database

Let’s review some major types of moving companies below.

Types of Moving Companies

Now that you have chosen the new location for your business and have fulfilled all the necessary formalities, it is high time you also select the right moving company for you. There are different types of movers that can be categorized according to the distance they operate within and the services type they offer.

1) Local Moving Companies

Local moving companies usually operate within 100 miles and their operation is restricted in the same state. They can cost you around $30-$40 per hour (per move) and the final cost will cover all the hours that were consumed while the movers loaded and unloaded your goods and items, and the time that the moving truck consumed to get to your new office location from the old one. However, packing of your stuff is not included in this cost.

2) Long-Distance Moving Companies

The intrastate relocations over the distance of 100 miles or the interstate relocations are considered as long distance moves. The cost incurred in this type of moving companies become subjected to the total weight of goods and the total distance covered.

3) International Moving Companies

International Moving

While moving internationally, from one country to another, you need the services of international movers. While moving from one country to another, you need a company that can professionally handle all the legal paperwork, insurance and custom rules and regulations for both the countries.

4) Commercial Moving Companies

Either you run a small shop or a corporate level office; you need the assistance of a commercial moving company. A commercial moving company is the one that specializes in moving equipment using advanced technology. Commercial movers are experienced and trained people to move a complete business from one location to another efficiently. The final cost for the whole moving process will be based on the weight, volume, type of goods, and the distance between both the offices.

So these were some major types of moving companies. As you need a commercial moving company, let’s find what factors you should consider while choosing the right moving company.

Things to consider prior to choosing a moving company

1. Proper planning in advance

Let’s face it moving your business from one location to another isn’t a piece of a cake. It needs thorough planning and hence you should consider the following factors even before you choose a moving company.

Moreover, it’ll also provide you with a rough estimate of all the expected expenses so you better get prepared in advance.

2. Prepare a to-do-list to be more organized

This is what your to-do list should cover,

  • The dates of moving your office
  • List of the goods and items to be moved
  • Measurements of space according to the new location (so you know in advance whether the space in the new location will be sufficient for all your possessions or not, so that you get rid of all the irrelevant stuff).
  • Selection of other vendors such as the companies for computer system installation or telecommunications installation 
  • Calculate overall costs after getting an estimate from a moving company (most of the moving companies provide cost estimate for free, so feel free to reach out to a few of them in your locality)

So, how to go about choosing the right moving company?

1. Get recommendations from your Family and Friends:

It’s the easiest way to choose the right commercial moving company for you. If they already have a good experience with a moving company, it will save you a lot of your time and unnecessary headache. So first things first, first create a list of moving companies based on the recommendation of your friends and family circle, then start calling each of them to inquire and get a quote.

2. Check for Reviews:

Dig deep on the internet and find some good review websites that contain reviews and ratings about the moving companies you have in your list. You’ll find plenty of the websites for that purpose. Try to read as many reviews about your chosen company as you can in order to avoid any possible scam in future.

Bonus tip: Usually the companies with dozens of 5-star reviews are not reliable as they may have bought fake reviews. So, try to check for the realistic reviews where the customers usually pinpoint some small issues about the companies.

3. Get references:

If you have shortlisted the moving companies, ask them to provide you with at least 3 existing customer references. If they provide you with the references, make a call to all of them personally, and ask as many questions regarding their experience with the particular moving company as you can. If the moving companies refuse to provide any reference, something might be fishy, it’s better to avoid such company and check for other options.

4. Insurance Guarantee:

COI
COI

One of the most important things to do is; ask the moving company for an Insurance Certificate. It is necessary because it protects your property against any damage that may occur during loading and unloading, and in case of any damage, they are bound to compensate the damage claims. If the moving company refuses to provide you with an insurance certificate, they may have a poor safety history; therefore, such a company cannot be trusted for commercial moving.

5. Ask for Move Plan:

Once you have selected a moving company, ask them to provide you with a plan of action along with all the breakups and cost estimates. An ideal plan of action usually contains the details about the expected timeframe of the task from start to finish. Moreover, it also has information about the men force, number of trucks to be used during the operation, and any support equipment that is needed to complete the task smoothly. 

6. Get information about the company’s sub-contractors:

Some companies have contracts with different parties for different tasks such as packing, loading and unloading, or for the provision of specific equipment. These sub-contractors work as a different entity and does not belong to the main moving company you have hired. So, you have to make sure that these sub-contractors are also insured. If you are not comfortable with this sub-contractors part, try to find some other company that does not sub-contract their work.

7. Compare hourly rates with a net cost:

We have found many examples in recent past when the companies selected the movers based on the lowest hourly rates without considering the mover’s reliability and quality of work, and unfortunately, their move out took more time than estimated, which actually cost them a lot, even more than a well-reputed and reliable company. So, try not to rely on hourly rates only as it may result in a total disaster for you.

8. Choose an experienced Mover as Move Coordinator:

No matter how reliable and well-organized the moving company is, choose a well-reputed and organized employee from your company who will work as a bridge between your company and the movers. It helps you keep a tight check over the moving plan, budget, schedule, and other necessary details as well as the most recent updates about the moving process.

9. Make smart schedules:

If you have a tight schedule and cannot take a risk of moving during the business hours, you should create a moving schedule that does not affect your routine office operations. This schedule also covers the packing, loading, and unloading of all the stuff. Moreover, it is better to ensure availability of IT personnel on site to set up workstations and other IT related work on the new office location. In our opinion, the ideal time to move in such circumstances is during the weekend.

So these were the important factors that you should consider while selecting the right commercial moving company for your office relocation. We hope that you now have a clear understanding of the do’s and don’ts when it comes to choosing the right moving company for your upcoming office relocation. 

Moreover, if you are currently living in New York or might be considering moving over there, you can always check out with Expo Movers.

Expo Movers just don’t claim it; they make sure your moving experience turns out to be the safest and worry-free experience, with their top-rated, full-service mover. Expo Movers is proud to be one of NYC’s best moving companies – and they have the reviews to prove it.

 Packing, moving and storing, everything is taken care for under one roof professionally without you have to worry or move an inch. Rest assured they use the high-quality, commercial-grade packing supplies and materials so your entire move is in safe, reliable hands.

So, don’t waste your precious time searching for the right moving company for you as Expo Movers provide you with all the necessary services at the most affordable rates.

What makes Expo Movers The Best Commercial Moving Company in NYC?

Expo Movers provides you with the reliable and affordable moving services along with the inexpensive packing services as well as climate-controlled storage units.

Expo Movers is a licensed and insured moving company that is providing affordable moving services in great New York City, and has hundreds of happy customers. Furthermore, Expo Movers has great expertise in commercial moving, residential moving, interstate moving, and cross country moving.